Quitting a job is stressful enough without agonizing over the resignation letter.
You already made the hard decision. Now you just need the words — professional, clear, and done in five minutes. That's exactly what this page gives you.
Below you'll find five free resignation letter templates you can copy right now, plus tips on what to include, what to avoid, and how to handle the trickier situations. If you want the full set — 15 templates covering every scenario from grateful exits to difficult departures — grab the complete collection here.
What Makes a Good Resignation Letter?
What to Include
- Your intent to resign — State it clearly in the first sentence. No ambiguity.
- Your last day — Give the specific date (typically two weeks from submission).
- A brief thank-you — Even if you're furious, one sentence of gratitude keeps the door open.
- Your signature — Both typed name and handwritten if delivering physically.
- Today's date — For the record.
What NOT to Say
- Why you're really leaving — Save the honest feedback for an exit interview.
- Anything negative about your boss, coworkers, or the company — this document goes in your file forever.
- Excessive emotion — Keep it neutral and professional.
- Where you're going next — You're not obligated to share.
The golden rule: short, professional, forgettable. The less memorable your resignation letter is, the better.
Template 1: Standard Two Weeks Notice
This is the one most people need. Professional, straightforward, no drama.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Today's Date]
[Manager's Name]
[Manager's Title]
[Company Name]
Dear [Manager's Name],
Please accept this letter as formal notification that I am resigning from my position as [Job Title] at [Company Name]. My last day will be [Date — typically two weeks from today].
I want to thank you for the opportunity to work here over the past [time period]. I've genuinely appreciated the chance to [one brief thing you valued — e.g., "work with such a talented team"].
During my final two weeks, I'm committed to ensuring a smooth transition. I'll wrap up my current projects and prepare documentation for whoever takes over my responsibilities.
Please let me know how I can best support the team during this transition period.
Sincerely,
[Your Name]
When to use it: This is your default. Works for 90% of situations — office jobs, remote roles, retail management, you name it.
Template 2: Short and Sweet
Sometimes you don't need the full page. This stripped-down version says everything that matters in about six lines.
[Today's Date]
Dear [Manager's Name],
I'm writing to let you know that I am resigning from my position as [Job Title] at [Company Name], effective [Last Working Day].
Thank you for the opportunity to be part of the team. I'll do everything I can to ensure a smooth handoff before my last day.
Best regards,
[Your Name]
[Your Contact Information]
When to use it: Informal workplaces, close relationship with your manager, or when you've already had the conversation in person and just need something in writing.
Template 3: Immediate Resignation
Life happens. Sometimes you need to leave now — health emergencies, unsafe work conditions, or a situation that simply can't wait two weeks.
Important: Resigning without notice can burn bridges and may have legal or financial consequences (like forfeiting accrued PTO). Use this only when you genuinely can't give two weeks.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Today's Date]
[Manager's Name]
[Manager's Title]
[Company Name]
Dear [Manager's Name],
I regret to inform you that I must resign from my position as [Job Title] at [Company Name], effective immediately, [Today's Date].
This was not an easy decision, and I apologize for the short notice. Unfortunately, personal circumstances require me to step away without delay.
I would appreciate your guidance on how to handle any final paperwork, including my last paycheck, benefits, and the return of company property.
Thank you for the opportunity to work at [Company Name]. I'm grateful for the experience.
Sincerely,
[Your Name]
Template 4: Career Change Resignation
Switching industries entirely? This template acknowledges the transition while keeping things professional.
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email]
[Today's Date]
[Manager's Name]
[Manager's Title]
[Company Name]
Dear [Manager's Name],
I'm writing to formally resign from my position as [Job Title] at [Company Name]. My final day will be [Date].
This wasn't an easy choice. After [time at company], I've decided to pursue a new career direction in [new field — optional]. I'm grateful for everything I've learned here and for the colleagues who made this such a meaningful experience.
I want to make sure my departure is as smooth as possible. I'll spend my remaining time documenting my current projects and processes so the next person can pick up without missing a beat.
Thank you for your support and understanding. I hope we can stay in touch.
Warmly,
[Your Name]
When to use it: Leaving teaching for tech, finance for a nonprofit, corporate life for entrepreneurship — any time you're making a genuine pivot and want to leave on warm terms.
Template 5: Remote or Email Resignation
If you work remotely or can't deliver a letter in person, email is perfectly acceptable.
Subject: Resignation — [Your Name], [Job Title]
Dear [Manager's Name],
I'm writing to formally notify you that I am resigning from my position as [Job Title] at [Company Name], effective [Last Working Day].
Working remotely with this team has been a great experience, and I want to thank you for the flexibility and support during my time here. I've valued the opportunity to contribute to [specific project or team effort].
I'll make sure all my tasks are documented and that my files are organized and accessible before my last day. Let me know if there's anything specific you'd like me to prioritize during the transition.
Thank you again for everything.
Best regards,
[Your Name]
[Your Phone Number]
How to Submit Your Resignation Letter
- Tell your manager first — in person or on a video call. The letter is the formality; the conversation is the real resignation.
- Send the letter after the conversation. Email is standard now.
- CC HR if required. Check your employee handbook.
- Keep a copy for yourself. You may need it for unemployment claims, background checks, or reference requests.
Common Mistakes to Avoid
- Giving too much detail. "I'm leaving to accept a position that pays 40% more" — while satisfying to write, this helps no one.
- Forgetting to specify your last day. Without a clear end date, your employer could argue you owe them more time.
- Using the letter to air grievances. The exit interview is the place for that, not the letter.
- Skipping the thank-you entirely. Even one sentence goes a long way. You never know when you'll need a reference.
For 15 templates covering every scenario — from toxic-boss exits to board resignations to retirement — check out our complete resignation letter collection. Our resignation letter guide has even more detail on handling tricky situations. And if you're also preparing for salary negotiations at your new job, we've got templates for that too.